ZaK - City Tax Report

This report allows you to check the total city tax for a certain period, including any exemptions and reductions. By selecting a room tag, you can also generate a report per rooms. You can find more info about tags in the article below.

☞ Docs: ZaK - Room tags

To consult this report, you must first configure your city tax at the following section, helping with the documentation below:

↳ Useful Link: ZaK > Settings > Taxes > City Tax

☞ Docs: ZaK - City Tax Configuration

How to check the Report

Once the functionality is configured, you can start checking the report! To generate it, you just need to select some simple parameters, such as the date range and a specific room tag. Click now on the "SEARCH" button:

↳Useful Link: ZaK > Reports > Reports > City Tax

Let's explain the values displayed in the report.

1) ROOMS: it is the number of taxed rooms. So this is the tax that you find inside your reservations under "ROOMS". The value is divided into:

- Nights: number of nights booked for those rooms (regardless of the number of guests).

- Paid days: among the nights indicated above, how many are subject to tax. Not all nights have to be taxed, in case your municipality requires the tax to be paid only for the first X days.

- Total collected: total value of the tax for those rooms.

2) CUSTOMERS: it is the number of paying guests, to whom the tax is applied. So this is the tax that you find inside your reservations under "GUESTS". The value is divided into:

- Nights: number of nights spent by these customers (sum of the nights spent by each guest).

- Paid days: among the above nights, how many are subject to tax. Not all overnight stays have to be taxed, if your municipality only charges the tax for the first X days.

- Total collected: total value of the tax for those guests

3) EXEMPTIONS and REDUCTIONS: below you find all your exemptions and reductions that you configured. Again, for each one nights, paid days and total collected are displayed.


4) TOTAL CUSTOMERS: it indicates the total number of guests, including both taxable guests (those of point 2) and exemptions/reductions.

5) TOTAL: it depends on the number of nights subject to tax and the amount indicated in the tourist tax settings, which can be fixed or percentage, per person, per room or per reservation. So the total multiplies the taxable customers by the cost of your tax.

! ATTENTION: In order to have a true and accurate report, remember to record correctly the personal data of all the guests of each reservation, and to enter manually any exemption/reduction that does not depend on age. A detailed report of the city tax comes from the daily work on every single reservation!

What to do if the report seems wrong?

If you're sure or you think that the report is wrong, then it means that a recalculation of the tax is required for some reservations. For example, if you change the dates of a reservation, or change the room, or adjust the age of a child, then the tax must be recalculated. So after each change, remember to recalculate it. Now you need to open the reservations for that period one by one and make the recalculation, and then consult the report again.

NB: For your convenience and to ensure that the report is always reliable, we recommend that you recalculate the tax daily!

Let's see together how to recalculate the tax from the reservation detail.

☞ Docs: ZaK - Reservation Detail

To proceed, click on the "CTAXES" section and select both the "ROOMS" and "GUESTS" boxes, highlighted in the image. Then click on the pencil:

At this point, you will find the recalculation icon as in the following picture. Click on it and then save:

This way ZaK will recalculate the tax correctly according to what you configured in your city tax settings. So if you set that in your city the tax is paid per person (and not per room or reservation), then ZaK will apply the tax in "GUESTS" box. And in "ROOMS" you will always see zero, as in the picture above.

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