Connection between Zak and Wubook

The ZaK PMS can be synchronized with Woodoo-Channel Manager and WuBook-Booking Engine .

Our PMS Zak has its native Booking Engine and a Channel Manager integrated with the most important channels.


However,

  • if you are a long-time customer and you still have your Booking Engine on Wubook,
  • or you have some channels active on Woodoo, and you want to use also our PMS,

 you need to activate the synchronization between Zak and Wubook


In this way, you can manage from Zak all the reservations received by Wubook/Woodoo. Besides, you can set your prices, restrictions, and availability directly from Zak.

What happens when you activate the connection between Zak and Wubook?


  • Zak automatically manages the room availability on the Booking Engine and all the connected OTAs. The availability sent by Zak matches the actual availability of your rooms. If you want, you can decrease it (or increase it) for online marketing actions.
  • When you change prices and restrictions on ZaK, they will be updated on the Booking Engine and connected OTAs.
  • All reservations received on the Booking Engine or an OTA connected to the Channel manager are integrated on ZaK.

This connection is very convenient. It allows you to work daily only on the ZaK PMS and access WuBook from time to time, only if you want to change some channels or Booking Engine settings. For example, if you're going to add special offers, reconfigure the channel manager's channels, change rates derivations, etc.

You can connect ZaK and WuBook from the ZAk's section > Online > Channels.


↳ Link: Auth Factory > Zak (All-in-One) > Sales > Channels


The connection with Wubook shares the global settings with the other channels active in the Zak Channel Manager. These include the activation of the algorithm that automatically assigns the physical room to the reservation.

This algorithm is based on two main criteria:

  • it automatically assigns a "suitable" physical room, i.e., one that can contain the number and type of guests required (adults, children);
  • it optimizes the space trying to "assign" the stays on as few rooms as possible to leave the other rooms with long free periods.

☞ Docs: Physical rooms


Importing price and restrictions inventory from Wubook


If you are already using Wubook and have already set the price lists during the first channel configuration, you can import prices and restrictions from Wubook.
To do this, you have to go to the Wubook channel configuration page and click on > Import. It is necessary to make a pre-mapping of rooms and rates between Zak and Wubook so that Zak can correctly import the Wubook values.



NB: if you don't do this step first, and directly map rooms and rates in the section > Disconnected Products, Zak's prices and restrictions will overwrite Wubook's ones!

After you have done this preliminary mapping and imported the inventory, you can proceed with the actual mapping, as described below.


Associating room categories and rates


You have to associate with each WuBook category that you want to update, the respective ZaK category. This association allows ZaK to update the availability of the proper WuBook room and assign rooms to the reservations downloaded from WuBook.


You have to associate with the rates you have created on Zak, the corresponding combination of rates and restrictions on Wubook.

While on Zak, each rate includes its own set of restrictions, on Wubook rate plans and restrictions plans are separated and can be combined as you like. Be careful to associate the correct combinations of rate plans and restrictions plans, i.e., those used on Wubook.


☞ Docs: Room Categories


ZaK calculates the availability of a room category according to free rooms on the Planner. Pending reservations, even if not assigned to a physical room, still affect the room category availability.

☞ Docs:Pending Reservations

Canceled, No-Show, In Offer, and expired Option reservations (i.e., with an expiration date in the past) do not affect availability.



If you leave some Wubook products disconnected during the mapping procedure, these will not be closed on Wubook. Still, they will not be updated on Zak. You can manage them directly from Wubook.


Importing the reservations archive from Wubook



If you are already using Wubook and have already received reservations through your Booking Engine or from OTAs connected with Woodoo, you can also import the  reservations archive from Wubook.

After mapping and connecting some of your Zak products to Wubook, you can go back to the section > Import to import the existing reservations archive in Wubook.



Let's make a recap of the steps to do, in their right order, if you are already using Wubook and you want to import into Zak existing prices, restrictions and reservations:


  1. In the section > Import, you have to make the preliminary mapping and import your inventory (prices and rates) from Wubook.
  2. In the section > Disconnected Products, you have to make the mapping of rooms and Wubook rates you want to manage from Zak.
  3. In the section > Import, you can import the reservation archive from Wubook.



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