ZaK - Billing & Invoicing (BETA TESTER ONLY)

    The “Billing & Invoicing” page in Vacation Rental is an excellent tool for tracking the revenue shares owed to owners for their apartments.

    This section serves as:

    • An operational payment reminder
    • A tool for calculating owner commissions
    • A starting point for generating and recording payments

    Direct Link: ZaK > Vacation Rental > Charges & Earnings

    Creating a balance statement

    By clicking on “Create a statement”, you access the statement configuration screen.

    Creation always starts with three main parameters:

    • Reference Period
    • Owner
    • Properties Involved

    The goal is to automatically allocate the amounts generated during the selected period according to the ownership rules configured for the properties

    Basic settings

    The main parameters can be configured in the Basic Settings section:

    • Owner
      Select the owner for whom the allocation calculation is being performed.

    • Accommodations
      Option to include all of the owner’s accommodations or a specific subset.

    • Period to Consider
      You can generate the statement by month, quarter, year, or for a custom period.

    The applied percentages are calculated based on the total amount of the accommodations included in the selected period.

    You can view a list of reservations for each accommodation using the dedicated icon (Eye button).

    At the bottom of the table, the overall total of the statement is displayed, providing an immediate overview of the total amounts.




    Once the data is confirmed, the statement can be saved using the “Record shares” button.

    This action does not yet generate a payment, but saves the statement as an operational and accounting reference.


    Automation

    The creation of statements as shown above can also be automated using the button shown in the photo:



    If automation is enabled, you can set the frequency of generation, allowing you to generate statements every 1, 2, 3, 4, 6, or 12 months.

    This will generate statements for all registered owners.


    Payment generation

    From the account statement, using the button on the right, you can proceed to generate the payment to the owner(s).



    During this phase, you are prompted to select the payment type,

    and the following are currently supported:

    • Bank Transfer Payments
    • Cash Payments


    When a payment is recorded, the system automatically records the transaction in the cash flow:

    Additionally, you can generate a payment schedule in Zak as a non-tax document.

    This allows you to keep financial reporting aligned without introducing unwanted tax implications.

    Finally, you can also archive the account statements whenever you wish; they remain accessible at any time via the dedicated section on the page.


    Operational remarks

    • Balance statements do not replace invoicing, but complement it as a control and management tool
    • All calculations are based on the liability models configured for the properties
    • The feature is designed to reduce manual errors in calculating shares and improve the traceability of payments to owners
    Published