The Vacation Rental's “Charges & Earnings” page is a great tool for keeping track of the earnings distributions owed to owners for their apartments.
This section serves as:
- An operational payment reminder
- A tool for calculating owner commissions
- A starting point for generating and recording payments
Direct Link: ZaK > Vacation Rental > Charges & Earnings
Creating a grouping
By clicking on “Create a grouping,” you will access the grouping configuration screen.
Creation always starts from three main parameters:
- Reference period
- Owner
- Accommodations involved
The objective is to automatically divide the amounts generated in the selected period according to the liability rules configured for the accommodations.
Basic settings
The main parameters are defined in the Basic Settings section:
-
Owner
Selection of the owner for whom the quota calculation is being performed. -
Accommodations
Option to include all of the owner's accommodations or a specific subset. -
Period to be considered
The grouping can be created in terms of month, quarter, year, or a custom period.
The percentages applied are calculated on the total amount of properties included in the selected period.
You can view a list of reservations for each accommodation by clicking on the dedicated icon (View button).
The total aggregate for the group is shown at the bottom of the table, providing an immediate overview of the total amounts.
Recording shares
Once the data has been confirmed, the grouping can be recorded using the “Record shares” button.
This action does not yet generate a payment, but consolidates the grouping as an operational and accounting reference.
Payment generation
From the grouping, using the appropriate button on the right, you can proceed to generate the payment to the owner(s).
During this phase, you will be asked to select the type of payment, and the following are currently supported:
- Payments by Bank Transfer
- Cash Payments
When a payment is recorded, the system automatically records the movement in the cash flow:
In addition, it is possible to generate a payment slip in Zak as a non-fiscal document.
This allows you to keep your financial reporting aligned without introducing unwanted tax effects.
Finally, you can also archive groupings whenever you want, which remain accessible at any time via the appropriate section on the page.
Operational remarks
- Groupings do not replace billing, but complement it as a control and management tool
- All calculations are based on liability models configured for the properties
- The feature is designed to reduce manual errors in calculating shares and improve the traceability of payments to owners